Strategic placement and selection of office photocopiers can increase productivity and cut office supply expenditures significantly. An office copier that cannot handle the required printing volume can lead to lost employee time while waiting for print jobs to be completed. Automatic collation and sorting functions can take time intensive tasks off an employees hands, freeing them to do other work. Upgrading your photocopier, or using your current copiers to their best advantage, can increase productivity and result in a happier workforce.
One of the biggest sources of lost time with old photocopiers is the amount of time required in maintenance. Though the cost of a new office copier may be substantial, money saved in repairs and recovering time lost when the machine is unavailable means that your investment will quickly pay for itself. Newer models are often able to handle a greater volume of copies than their older counterparts, making it possible to replace multiple old copiers with a single new one.
Many offices that use shared copy machines spend more in paper, ink and energy costs due to lost jobs. If the copier is not centrally located, copies may be sent to the printer and forgotten or picked up by someone else and thrown away, so one job may be printed multiple times before it is used. In this case, consider a copy machine that stores jobs in an electronic queue. Jobs can be sent to the photocopier at any time, but will be printed on demand while the user waits. Switching to a copier that offer this function will result in immediate reductions in the amount of paper used.
The number of available time saving functions is incredible. Look into upgrading to a copier that will collate automatically to save time in creating packets. Investing in copiers that double as fax machines, scanners and printers can ease the process of employee training and cut down on maintenance costs throughout the office.
